This document is being frequently updated : please check for the latest version at krs.kpfz.org
1. Zoom KBO Checklist
This section shows how to run a Zoom Meeting merged with the Studio Board.
There are three separate roles, which might be done by the same or different people.
BO: Board Operator
ZO: Zoom Operator / Owner
SH: Show Host.
Tip: do NOT try to do all three.
It presumes there is a Replay before the show.
Note that the Board Operator can NOT play music from the KBO computer that will be heard by both the Zoom meeting AND on the air.
The Show Host / Zoom Operator CAN share music which will be heard by both.
Schedule Meeting | |||||
|---|---|---|---|---|---|
| Step | BO | ZO | SH | Action | Comment |
| 1 | - | X | - | Create Meeting and email to studio@kpfz.org -- Before EVERY show. Send the invitation to any guests separately and without studio@kpfz.org |
ZO must have a PAID Account |
| 2 | X | Set Waiting Room, or Join Anytime | If the Invite is to be published, it MUST have a waiting room. | ||
Before the Show -- allow at least 15 minutes | |||||
|---|---|---|---|---|---|
| Step | BO | ZO | SH | Action | Comment |
| 3 | X | Set up computer -Turn on monitor, set up keyboard and mouse | Optional camera, watching phone lights | ||
| 4 | X | If the screen is blank or has a red background, select the monitor using the controls on the bottom right of the screen. | |||
| 5 | X | Log into KBO | |||
| 6 | X | Open Chrome Browser | |||
| 7 | X | Future. | |||
| 8 | X | Chrome - log into studio@kpfz.org email | Also check for any emails from the host. | ||
| 9 | X | Start Meeting | If this meeting has a Waiting Room it must be done first | ||
| 10 | X | Click on studio@kpfz.org Meeting Invitation | If this is a Join Anytime then BO can do setup while waiting for ZO to join - UNLESS the ZO is in another meeting | ||
| 11 | X | MUTE Zoom on KBO, Display Chat and Participants | Chat and Reactions are the ONLY way the ZO and BO can communicate. | ||
| 12 | X | Make Studio a Co-Host | |||
| 13 | X | Make Show Host and Main Guests a Co-Host | (So they can unmute themselves) | ||
| 14 | X | On Screen Share, UN-check 'any participant can share' | |||
You can NOT talk to the zoom room except through the studio board, If you need to talk to the Host/Zoom Operator, use a cellphone to text, or join the meeting by phone. Do NOT send any email to studio@kpfz.org (except the invitation) | |||||
Normalize the Studio Board and Zoom | |||||
|---|---|---|---|---|---|
| Step | BO | ZO | SH | Action | Comment |
| 15 | X | BOARD: MONO2 all DOWN except CH15 MONO2 UP, CH15 potted DOWN | |||
| 16 | X | ZOOM audio MIC: MONO2-to-Computer 50% Press Test Microphone and see if it varies with the ongoing Replay |
Zoom Audio Controls - On the Mic button | ||
| 17 | X | ZOOM OUTPUT: Computer to Board (CH15) 100% Click CH15 External to CUE and turn up the CUE volume. Press Test Speaker and make sure you can hear the test tones on the CUE speaker Unclick CUE when done |
|||
Brief Zoom and Studio Guests | |||||
|---|---|---|---|---|---|
| Step | BO | ZO | SH | Action | Comment |
| Remind Zoom attendees to MUTE unless TALKING ON AIR | |||||
| 18 | X | The ZO must handle the Waiting Room and Guests | |||
| 19 | X | X | X | If the Zoom attendees need the volume of the studio sound adjusted (they should set their speaker volume). If needed BO can adjust MONO2-to-Computer to an agreed value | |
End the Old (replay) show and start the Zoom show | |||||
|---|---|---|---|---|---|
| Step | BO | ZO | SH | Action | Comment |
| 20 | X | X | Optionally record the meeting -- NOT onto the KBO computer | ||
| 21 | X | UN-MUTE Zoom | The Zoom audience can now hear the station, which will usually be the end of a replay | ||
| 22 | X | Pot down CH17 Replay | |||
| 23 | X | MIC1: if there is a gap, fill it. | |||
| 24 | X | Station ID, Coming-up, Underwriters | |||
| 25 | X | Play Intro music, POT UP CH15 External | Everything on Zoom now goes ON AIR | ||
| 26 | X | X | X | Do the show | BO can play CD's, Take Phone Calls etc |
Zoom Failure | |||||
|---|---|---|---|---|---|
| Step | BO | ZO | SH | Action | Comment |
| 27 | X | X | ANY ZOOM FAILURE BO fill the dead air. Host Dial in 707 263 3435 |
BO Hang up any phone calls | |
| 28 | X | HOST ZOOM FAILURE BO can ask any guest to continue |
|||
| 29 | X | STUDIO ZOOM FAILURE Only restore STUDIO Zoom after Host dials in ... UN-MUTE and CH15 UP |
|||
| 30 | X | ANY ZOOM FAILURE |
Only hang up the studio phone after you are sure zoom is working. | ||
Zoom Bomb | |||||
|---|---|---|---|---|---|
| Step | BO | ZO | SH | Action | Comment |
If anyone gets into the zoom meeting and tries to disrupt it, take immediate action. F-words are a $300,000 FCC penalty | |||||
| 31 | X | Pot down CH15 | |||
| 32 | X | Hit Mute ALL (Bottom of Participants sidebar): UN-check 'Allow participants to unmute themseleves' | |||
| 33 | X | Pot up Ch15 | |||
| 34 | X | X | Show Host, Studio and Main guests Un-mute | ||
| 35 | X | Click on Zoom-Bomber '...' Remove | |||
End Show and Pack Up | |||||
|---|---|---|---|---|---|
| Step | BO | ZO | SH | Action | Comment |
| 36 | X | Goodbyes | |||
| 37 | X | Start OUTRO Music. Pot DOWN CH15 External | |||
| 38 | X | End Outro Music, Pot UP CH 17 for replay | For a replay coming up | ||
| 39 | X | MUTE Zoom | Skip for a live show. You can Chat with the Zoom room. | ||
| 40 | X | LEAVE Meeting | For a live show, just leave | ||
| 41 | X | END Meeting | |||
| 42 | X | Normalize Board | CH15 Down, Phones OFF, Take your CD's | ||
| 43 | X | LOCK the screen | |||
| 44 | X | Pack away Keyboard, Mouse, Camera | |||
| 45 | X | Turn off Monitor | |||